Document Creation Guidelines & Formatting Rules - Revision history

Dventures at 14:08, 23 May 2025

2025-05-23T14:08:56Z

← Older revision		Revision as of 14:08, 23 May 2025
Line 132:		Line 132:
	[[File:Image12.png\|thumb\|center]]		[[File:Image12.png\|thumb\|center]]
	For documents with a black background, use the white version of the logo.		For documents with a black background, use the white version of the logo.

	In presentations, a large logo on the background of the page is acceptable.		In presentations, a large logo on the background of the page is acceptable.

	For client documents, '''be sure to place the client's logo''' in the top right and the company name in the top left on the title page.		For client documents, '''be sure to place the client's logo''' in the top right and the company name in the top left on the title page.
	[[File:Image8.png\|thumb\|center]]		[[File:Image8.png\|thumb\|center]]

	Maintain the correct aspect ratio of the logo; do not stretch or pixelate.		Maintain the correct aspect ratio of the logo; do not stretch or pixelate.

Dventures at 14:08, 23 May 2025

2025-05-23T14:08:36Z

← Older revision		Revision as of 14:08, 23 May 2025
Line 132:		Line 132:
	[[File:Image12.png\|thumb\|center]]		[[File:Image12.png\|thumb\|center]]
	For documents with a black background, use the white version of the logo.		For documents with a black background, use the white version of the logo.
	** In presentations, a large logo on the background of the page is acceptable.		In presentations, a large logo on the background of the page is acceptable.
	** For client documents, '''be sure to place the client's logo''' in the top right and the company name in the top left on the title page.		For client documents, '''be sure to place the client's logo''' in the top right and the company name in the top left on the title page.
	[[File:Image8.png\|thumb\|center]]		[[File:Image8.png\|thumb\|center]]
	* Maintain the correct aspect ratio of the logo; do not stretch or pixelate.		Maintain the correct aspect ratio of the logo; do not stretch or pixelate.

	=== 2.4. Document Review & Approval ===		=== 2.4. Document Review & Approval ===

Dventures at 14:07, 23 May 2025

2025-05-23T14:07:48Z

Dventures at 12:55, 29 April 2025

2025-04-29T12:55:46Z

← Older revision		Revision as of 12:55, 29 April 2025
Line 126:		Line 126:
	* '''How to add a custom color:'''		* '''How to add a custom color:'''
	** In the edit box, select Text Color ⇒ Click “+” under Custom ⇒ Insert Color Hex (color code beginning with #) and click OK.		** In the edit box, select Text Color ⇒ Click “+” under Custom ⇒ Insert Color Hex (color code beginning with #) and click OK.
	[[File:Image3~~.png~~.png\|thumb\|center]]		[[File:Image3.png\|thumb\|center]]
	[[File:Image11.png\|thumb\|center]]		[[File:Image11.png\|thumb\|center]]
	* '''Use of Logos:'''		* '''Use of Logos:'''

Dventures at 12:55, 29 April 2025

2025-04-29T12:55:11Z

Show changes

Dventures at 12:46, 29 April 2025

2025-04-29T12:46:45Z

← Older revision		Revision as of 12:46, 29 April 2025
Line 119:		Line 119:
	The colors mentioned above are divided into standard Google doc colors and custom colors. Standard colors include the following ones:		The colors mentioned above are divided into standard Google doc colors and custom colors. Standard colors include the following ones:
	[[File:Image1.png\|thumb\|center \| #000000 (black)]]		[[File:Image1.png\|thumb\|center \| #000000 (black)]]
			[[File:Image18.png\|thumb\|center \| #ffffff (white)]]
			[[File:Image10.png\|thumb\|center \| #ff0000]]
			[[File:Image9.png\|thumb\|center \| #434343]]
			[[File:Image16.png\|thumb\|center \| #666666]]
			[[File:Image7.png\|thumb\|center \| #cccccc]]
			* '''How to add a custom color:'''
			** In the edit box, select Text Color ⇒ Click “+” under Custom ⇒ Insert Color Hex (color code beginning with #) and click OK.
			[[File:Image3.png.png\|thumb\|center]]
			[[File:Image11.png\|thumb\|center]]
			* '''Use of Logos:'''
			** All essential client and company documents '''must include our logo'''
			** The logo is typically placed in the bottom right corner, with the company name and an active link to the website in the bottom left corner of the footer on all pages.
			[[File:Image12.png\|thumb\|center]]
			** For documents with a black background, use the white version of the logo.
			** In presentations, a large logo on the background of the page is acceptable.
			** For client documents, '''be sure to place the client's logo''' in the top right and the company name in the top left on the title page.
			[[File:Image8.png\|thumb\|center]]
			* Maintain the correct aspect ratio of the logo; do not stretch or pixelate.

			=== 2.4. Document Review & Approval ===
			* '''Always''' have documents reviewed and approved by the '''Project Manager'''.
			* Documents must be proofread by a '''native speaker''' before client delivery.

			=== 2.5. Final Checks before Client Delivery ===
			* '''Verify all information''' is accurate and complete.
			* Double-check all links and references.
			* Ensure formatting consistency according to the guidelines above.

			=== 2.6. Access & Permissions ===
			* '''Default Ownership''': Use the official DV Google accounts for document ownership. Only essential team members need edit access; others may be set to “Comment” or “View” to preserve document integrity.
			* '''Sharing with Clients''': Grant “View” or “Comment” access unless the client’s scope requires “Edit.” Share client’s sensitive documents such as '''marketing plans and reports in PDFs'''.

			=== 2.7. Storing in Drive ===
			* '''All documents''' should be '''organized''' into their respective folders in Google Drive.
			Use the '''designated folders
			[[File:Image2.png\|thumb\|center]]

Dventures at 12:29, 29 April 2025

2025-04-29T12:29:27Z

← Older revision		Revision as of 12:29, 29 April 2025
Line 115:		Line 115:
	** Negative trends or losses: #c81e1e or standard red		** Negative trends or losses: #c81e1e or standard red
	[[File:Image13.png\|thumb\|center]]		[[File:Image13.png\|thumb\|center]]
			Graphs and Charts: it’s acceptable to use colors such as #ff0000, #ff006f, #dc00c9, #8c52ff, #4a62ff, #0082ff, #00bae2, #009700, #d05e00

			The colors mentioned above are divided into standard Google doc colors and custom colors. Standard colors include the following ones:
			[[File:Image1.png\|thumb\|center \| #000000 (black)]]

Dventures at 12:26, 29 April 2025

2025-04-29T12:26:52Z

← Older revision		Revision as of 12:26, 29 April 2025
Line 105:		Line 105:
	** '''Table Formatting:'''		** '''Table Formatting:'''
	*** Header Background: #c81e1e (for white background)		*** Header Background: #c81e1e (for white background)
	[[File:~~Image13~~.png\|thumb\|center]]		[[File:Image17.png\|thumb\|center]]
	or #e6e6e6 (for dark background)		or #e6e6e6 (for dark background)
	[[File:Image4.png\|thumb\|center]]		[[File:Image4.png\|thumb\|center]]
			* '''Text Colors:''' #000000 (black) or #ffffff (white, for dark background)
			* '''Frame Colors:''' #000000 or #cccccc (for white background) or #ffffff (for dark background)

			* '''Indicator Use (reports):'''
			** Positive growth in metrics: #009700 or standard green
			** Negative trends or losses: #c81e1e or standard red
			[[File:Image13.png\|thumb\|center]]

Dventures at 12:19, 29 April 2025

2025-04-29T12:19:37Z

← Older revision		Revision as of 12:19, 29 April 2025
Line 106:		Line 106:
	*** Header Background: #c81e1e (for white background)		*** Header Background: #c81e1e (for white background)
	[[File:Image13.png\|thumb\|center]]		[[File:Image13.png\|thumb\|center]]
			or #e6e6e6 (for dark background)
			[[File:Image4.png\|thumb\|center]]

Dventures at 12:17, 29 April 2025

2025-04-29T12:17:17Z

← Older revision		Revision as of 12:17, 29 April 2025
Line 66:		Line 66:
	'''''Bebas Neue'' is usually used in essential docs such as an [https://www.canva.com/design/DAGi1sGSbmU/ctbWcM5vtXpn-X0Doojuxg/edit?utm_content=DAGi1sGSbmU&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton annual report] or [https://docs.google.com/document/d/16clhGgjS5iFKgf651caCiIWYf0E_z11COnLzeHjT5tA/edit?usp=sharing large SEO audits]''.		'''''Bebas Neue'' is usually used in essential docs such as an [https://www.canva.com/design/DAGi1sGSbmU/ctbWcM5vtXpn-X0Doojuxg/edit?utm_content=DAGi1sGSbmU&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton annual report] or [https://docs.google.com/document/d/16clhGgjS5iFKgf651caCiIWYf0E_z11COnLzeHjT5tA/edit?usp=sharing large SEO audits]''.
	[[File:Image19.png\|thumb\|center]]		[[File:Image19.png\|thumb\|center]]
			* '''Subheadings:''' ''Montserrat Medium''
			* '''Body Text:''' Montserrat Normal
			* '''Accent Fonts:''' '''Montserrat Bold'''
			* For non-essential docs and drafts, flexibility is allowed, and Arial or Roboto can be used as an alternative if needed.

			* '''Font Sizes (recommended):'''
			** Main Title (cover/title page): 24–28 pt
			** Heading (H1): 20 pt
			** Subheading (H2): 16 pt
			** Subheading (H3): 14 pt
			** Subheading (H4): 12 pt
			** Body Text: 11 pt

			== How to change the header: ==
			[[File:Image5.png\|thumb\|center]]
			* '''Colors:'''

			** '''Titles and Headings:'''
			*** Main color: #c81e1e or #ff0000
			*** Alternative: #000000 (black)

			*** '''Subheadings H2:''' #000000 (black)
			*** '''Subheadings H3:''' #434343
			*** '''Subheadings H4:''' #666666

			** '''Body Text:'''
			*** Black Background Documents: #ffffff (white)
			*** White Background Documents: #000000 (black)

			** '''Accent Colors:'''
			*** Primary: #c81e1e or #ff0000
			*** Alternative: #000000 (black) with '''bold''' or ''italic'' font

			** '''Link Colors:'''
			*** Main: #c81e1e or #ff0000 with underline font
			*** Alternatives: #0081ff (if too many red elements on the page)

			** '''Table Formatting:'''
			*** Header Background: #c81e1e (for white background)
			[[File:Image13.png\|thumb\|center]]

← Older revision		Revision as of 14:07, 23 May 2025
Line 4:		Line 4:

	=== Key Requirements: ===		=== Key Requirements: ===
	* '''All important documents''' — client-facing, branded, or integral to company operations — '''must be created and owned''' within the official Google accounts:		'''All important documents''' — client-facing, branded, or integral to company operations — '''must be created and owned''' within the official Google accounts:
	** '''dventuresprojects@gmail.com''' (mainly for internal and client documents)		** '''dventuresprojects@gmail.com''' (mainly for internal and client documents)
	** '''accounts@daniliants.ventures''' (used for some client documents if the client specifically gave access to this account)		** '''accounts@daniliants.ventures''' (used for some client documents if the client specifically gave access to this account)
	* '''Drafts and unimportant documents''' can be created from personal email accounts. However, if any draft or unimportant document '''becomes important''', ownership must be transferred to '''dventuresprojects@gmail.com'''.		'''Drafts and unimportant documents''' can be created from personal email accounts. However, if any draft or unimportant document '''becomes important''', ownership must be transferred to '''dventuresprojects@gmail.com'''.

	==== How to Transfer Document Ownership ====		==== How to Transfer Document Ownership ====
Line 61:		Line 61:

	* '''Fonts''':		* '''Fonts''':
	** '''Preferred Fonts''':		** '''Preferred Fonts:''' Titles/Headings: '''Montserrat SemiBold''' or '''Bebas Neue'''
	~~***~~ Titles/Headings: '''Montserrat SemiBold''' or '''Bebas Neue'''

	~~'''''~~Bebas Neue'' is usually used in essential docs such as an [https://www.canva.com/design/DAGi1sGSbmU/ctbWcM5vtXpn-X0Doojuxg/edit?utm_content=DAGi1sGSbmU&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton annual report] or [https://docs.google.com/document/d/16clhGgjS5iFKgf651caCiIWYf0E_z11COnLzeHjT5tA/edit?usp=sharing large SEO audits]''.		Bebas Neue is usually used in essential docs such as an [https://www.canva.com/design/DAGi1sGSbmU/ctbWcM5vtXpn-X0Doojuxg/edit?utm_content=DAGi1sGSbmU&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton annual report] or [https://docs.google.com/document/d/16clhGgjS5iFKgf651caCiIWYf0E_z11COnLzeHjT5tA/edit?usp=sharing large SEO audits]''.
	[[File:Image19.png\|thumb\|center]]		[[File:Image19.png\|thumb\|center]]
	* '''Subheadings:''' ''Montserrat Medium''		* '''Subheadings:''' Montserrat Medium
	* '''Body Text:''' Montserrat Normal		* '''Body Text:''' Montserrat Normal
	* '''Accent Fonts:~~'''~~ '''Montserrat Bold~~'''~~		* '''Accent Fonts:''' Montserrat Bold
	* For non-essential docs and drafts, flexibility is allowed, and Arial or Roboto can be used as an alternative if needed.		* For non-essential docs and drafts, flexibility is allowed, and Arial or Roboto can be used as an alternative if needed.

Line 79:		Line 78:
	** Body Text: 11 pt		** Body Text: 11 pt

	== How to change the header: ==		== How to change the header ==
	[[File:Image5.png\|thumb\|center]]		[[File:Image5.png\|thumb\|center]]
	* '''Colors:'''		'''Colors:'''

	** '''Titles and Headings:'''		* '''Titles and Headings:'''
	*** Main color: #c81e1e or #ff0000		** Main color: #c81e1e or #ff0000
	*** Alternative: #000000 (black)		** Alternative: #000000 (black)

	*** '''Subheadings H2:''' #000000 (black)		** '''Subheadings H2:''' #000000 (black)
	*** '''Subheadings H3:''' #434343		** '''Subheadings H3:''' #434343
	*** '''Subheadings H4:''' #666666		** '''Subheadings H4:''' #666666

	** '''Body Text:'''		* '''Body Text:'''
	*** Black Background Documents: #ffffff (white)		** Black Background Documents: #ffffff (white)
	*** White Background Documents: #000000 (black)		** White Background Documents: #000000 (black)

	** '''Accent Colors:'''		* '''Accent Colors:'''
	*** Primary: #c81e1e or #ff0000		** Primary: #c81e1e or #ff0000
	*** Alternative: #000000 (black) with '''bold''' or ''italic'' font		** Alternative: #000000 (black) with '''bold''' or ''italic'' font

	** '''Link Colors:'''		* '''Link Colors:'''
	*** Main: #c81e1e or #ff0000 with underline font		** Main: #c81e1e or #ff0000 with underline font
	*** Alternatives: #0081ff (if too many red elements on the page)		** Alternatives: #0081ff (if too many red elements on the page)

	** '''Table Formatting:'''		* '''Table Formatting:'''
	*** Header Background: #c81e1e (for white background)		** Header Background: #c81e1e (for white background)
	[[File:Image17.png\|thumb\|center]]		[[File:Image17.png\|thumb\|center]]
	or #e6e6e6 (for dark background)		or #e6e6e6 (for dark background)
Line 124:		Line 123:
	[[File:Image16.png\|thumb\|center \| #666666]]		[[File:Image16.png\|thumb\|center \| #666666]]
	[[File:Image7.png\|thumb\|center \| #cccccc]]		[[File:Image7.png\|thumb\|center \| #cccccc]]
	* '''How to add a custom color:'''		'''How to add a custom color:'''
	** In the edit box, select Text Color ⇒ Click “+” under Custom ⇒ Insert Color Hex (color code beginning with #) and click OK.		* In the edit box, select Text Color ⇒ Click “+” under Custom ⇒ Insert Color Hex (color code beginning with #) and click OK.
	[[File:Image3.png\|thumb\|center]]		[[File:Image3.png\|thumb\|center]]
	[[File:Image11.png\|thumb\|center]]		[[File:Image11.png\|thumb\|center]]
	* '''Use of Logos:'''		'''Use of Logos:'''
	** All essential client and company documents '''must include our logo'''		All essential client and company documents '''must include our logo'''
	** The logo is typically placed in the bottom right corner, with the company name and an active link to the website in the bottom left corner of the footer on all pages.		The logo is typically placed in the bottom right corner, with the company name and an active link to the website in the bottom left corner of the footer on all pages.
	[[File:Image12.png\|thumb\|center]]		[[File:Image12.png\|thumb\|center]]
	** For documents with a black background, use the white version of the logo.		For documents with a black background, use the white version of the logo.
	** In presentations, a large logo on the background of the page is acceptable.		** In presentations, a large logo on the background of the page is acceptable.
	** For client documents, '''be sure to place the client's logo''' in the top right and the company name in the top left on the title page.		** For client documents, '''be sure to place the client's logo''' in the top right and the company name in the top left on the title page.
Line 242:		Line 241:

	=== Examples ===		=== Examples ===
	* [~~SEO-optimized articles](~~https://docs.google.com/document/d/1mjvNkZmpW2NA5UJ0SkpOYP_0N4ryDb2tPpUQQICMZyU/edit?usp=sharing)		* [https://docs.google.com/document/d/1mjvNkZmpW2NA5UJ0SkpOYP_0N4ryDb2tPpUQQICMZyU/edit?usp=sharing SEO-optimized articles]
	* [~~Website content](~~https://docs.google.com/document/d/12ryk2ppusYMkaSO1UFDSqhQu3QlfBJhJbBCqhPXygdY/edit?usp=sharing)		* [https://docs.google.com/document/d/12ryk2ppusYMkaSO1UFDSqhQu3QlfBJhJbBCqhPXygdY/edit?usp=sharing Website content]
	* [~~Content briefs and plans](~~https://docs.google.com/spreadsheets/d/1wVqDt7H9rgeQlpfj6GnehpL7oQTCGcBV2JRHSD6fEbE/edit?usp=sharing~~) for publication~~		* [https://docs.google.com/spreadsheets/d/1wVqDt7H9rgeQlpfj6GnehpL7oQTCGcBV2JRHSD6fEbE/edit?usp=sharing Content briefs and plans]

	=== Key Points ===		=== Key Points ===
Line 263:		Line 262:

	=== Examples ===		=== Examples ===
	* [~~Internal processes](~~https://drive.google.com/drive/folders/16i7Y7rGNEq-AY_dQfo7eC3N3PXSF3zxs?usp=drive_link)		* [https://drive.google.com/drive/folders/16i7Y7rGNEq-AY_dQfo7eC3N3PXSF3zxs?usp=drive_link Internal processes]
	* [~~Rules and guidelines](~~https://drive.google.com/drive/folders/1XQP8tY43VEw2SP8h-4cOg1e-YpScd4zY?usp=drive_link)		* [https://drive.google.com/drive/folders/1XQP8tY43VEw2SP8h-4cOg1e-YpScd4zY?usp=drive_link Rules and guidelines]
	* [~~Checklists](~~https://drive.google.com/drive/folders/1jfu-hqAd8kUQ_jlaSeUyjDAPpKKp81Il?usp=drive_link)		* [https://drive.google.com/drive/folders/1jfu-hqAd8kUQ_jlaSeUyjDAPpKKp81Il?usp=drive_link Checklists]
	* Anything that is purely in-house and not client-facing		* Anything that is purely in-house and not client-facing